Selection and Admission Policy

Reference Code: SPL0006 Classification: Student Services
Approved Date
07 Apr 2015
Date Effective
07 Apr 2015
Review Date
20 June 2020
Approved By
Board of Directors

Scope

Principles of Fairness

Nan Tien Institute is committed to the principles of fairness and equity. Admission into Nan Tien Institute is determined on the basis of academic merit or the capacity for higher education study. Nan Tien Institute undertakes to assess all applicants' application thorough policies and procedures that are fair and equitable.

Policy Statement

1. Selection 

1.1  Candidates for the award of a degree of the Nan Tien Institute (NTI) must be admitted to the Institute before commencing study for that degree. The selection criteria for admission are determined by the Academic Board and require applicants to achieve the specified minimum academic and English proficiency levels.

1.2  NTI follows the provisions of the Tertiary Education Quality and Standards Agency (TEQSA) Act 2011, the Higher Education Support Act 2003, the Education Services for Overseas Students (ESOS) Act 2000, the ESOS National Code for Registration Authorities and Providers of Education and Training for Overseas Students 2007 and the Universities Australia Code of Practice on the 'Provision of Education to International Students' (2005).

2. English Language Proficiency

2.1  English is the medium of instruction at the NTI. All students are required to demonstrate a minimum level of proficiency in English language either through their previous studies or through a test of English language proficiency to qualify for admission. 

2.2  Australian residents whose qualifications presented as the basis for admissions were not studied in English may be asked to provide evidence of English proficiency with their Application Form.

Note: For admission to an English Language course, please refer to the separate information in the NTI English Language Centre Student Handbook.

3. English proficiency requirements for enrolling students 

For students who seek to enrol directly from non-English speaking countries, the minimum level of English proficiency is as follows:

3.1  For admission to an undergraduate course

Students must have a pass in the International English Language Testing System (IELTS) (Academic) test with a minimum score of 6.0 with and no sub-band score less than 5.5. This IELTS score must have been attained within two years of the date of application for admission to certify the candidate's English proficiency. International students with an IELTS score of 5.5 may be admitted if they take an Entry Placement Test on enrolment and attend language support classes assigned to them in their first semester. Their study load will be adjusted in this semester to allow them to complete Language Support studies. Equivalent measures of English language proficiency are acceptable, for example:

3.1.1   Centre for Adult Education (CAE) overall 52 + no less than Borderline in each skill;

3.1.2   Test of English as a Foreign Language (TOEFL) paper-based score 550;

3.1.3   TOEFL internet-based score 60 overall; or

3.1.4    Pearson Test of English (Academic) 50.

3.2  For admission to a postgraduate course

Students must have a pass in the IELTS (Academic) test with a minimum score of 6.5 with and no sub-band score less than 6.0. This IELTS score must have been attained within two years of the date of application for admission to certify the candidate's English proficiency. International students with an IELTS score of 6.0 may be admitted if they take an Entry Placement Test on enrolment and attend language support classes assigned to them in their first semester. Their study load will be adjusted in this semester to allow them to complete Language Support studies. Equivalent measures of English language proficiency are acceptable, for example:

3.2.1   CAE overall 58 + no less than Borderline in each skill

3.2.2   TOEFL paper-based score 577 (minimum 4.5 in a Test of Written English)

3.2.3   TOEFL internet-based score 79 overall (minimum 21, writing, 18 speaking, 13 reading, 13 listening). or

3.2.4   Pearson Test of English (Academic) 58-64 inclusive & and no communicative skill below 50.

Note that the Australian Government has specified separate English language requirements for overseas students of some countries applying for student visas. Please refer to the Department of Immigration and Border Protection website for information on overseas student visas given below: (http://www.immi.gov.au/students/english-requirements.htm) for information on overseas student visas.

4. Academic Entry Requirements

4.1  Verification of Credentials

Applications for admission must include:

4.1.1   A completed and signed application form;

4.1.2   Certified copies of transcripts from previous tertiary education;

4.1.3   Proof of citizenship or residency where relevant; and 

4.1.4   Certified evidence of English language proficiency where relevant.

4.2  A letter of reference from a university or college lecturer or a workplace supervisor familiar with the applicant's qualifications and experience may also be requested to assist in evaluating the applicant's suitability as a student and to support the statement of qualifications and experience for their course. If required, the letter of reference should be provided to the applicant by the lecturer or supervisor in a signed and sealed envelope.

4.3  Additional information may be required for international applicants for their application for an Australian student visa.

4.4  An official translation by a certified translator must accompany all documents in a language other than English.

4.4.1  A certified copy is a document signed by the CEO, Dean or approved delegate in NTI, a Justice of the Peace, or a government official under a statement that they have sighted the original document, the original has not been altered in any way and the copy is true and accurate.

4.4.2  NTI requires applicants to acknowledge that the Institute may verify their credentials with the issuing institution (see application form). NTI uses the guides published by the National Office of Skills Recognition to assess the status of institutions and their awards. Where false documentation is identified on application, the applicant will not be admitted.

4.4.3  Where a student is found to have been admitted on the basis of false documentation, the student will be immediately suspended from the Institute. The student may appeal the facts of the matter under the provisions for student appeals.

Systems and Procedures

5. Deferment

An applicant, who has received an offer of admission to a course, may apply to defer the commencement of their studies. An application for deferment must be made on the appropriate form. Deferred entry is not transferable from one course to another, can only be made to the start of a subsequent study period, and cannot exceed 12 months unless otherwise approved in exceptional circumstances.

6. Admission

6.1  Subject to any legislative requirements and the commitment to ensure the course can be completed within a reasonable timeframe and to give reasonable notice of changes, NTI reserves the right to vary the arrangements for any course or subject, including:

6.1.1   Imposing limitations on admission to any course and on enrolments in any subject;

6.1.2   Changing the content, assessment and method of delivery of any course or subject;

6.1.3   Varying tuition fees for any course or subject, or 

6.1.4   Withdrawing a course or subject or changing its availability. 

6.2  Admission for Domestic Students

After assessment of their application, the applicant will be given an offer of admission. Any conditions attached to the initial registration will be included in the letter of offer. An offer may not be made to a qualified applicant if there are insufficient personnel or resources to enable the applicant to undertake the course, or if there are limitations imposed on the course. Following receipt of an offer of admission, the applicant must then register for the particular course for which admission has been offered and will then be subject to all the relevant rules and requirements. Continuation of registration is contingent on compliance with any approved conditions imposed at initial registration or thereafter. Examples of conditions which may be imposed are:

6.2.1  Progression rules for the course that arise from a requirement to complete certain subjects (pre-requisites) before enrolling in other subjects. Details of pre-requisites and other progression rules are contained in Section 4 Course Information in the Student Handbook;

6.2.2  Consequences of academic misconduct; for example, a student who is found to have committed serious academic misconduct may be excluded from the course. The rules pertaining to academic misconduct are set out in the Academic Misconduct and Plagiarism Policy in the Student Handbook, and 

6.2.3  Consequences of unsatisfactory progress; for example, a student who has not satisfactorily completed 50% of the subjects in which they were enrolled may be required to enter into a formal learning contract and to follow strategies aimed at assisting the student to achieve satisfactory progress and may be excluded if the unsatisfactory performance continues. The provision for exclusion is contained in the Student Enrolment Policy in the Student Handbook.

6.3  Admission for International Students (Student Visa Holders)

6.3.1   After assessment of their application, the applicant will be given a provisional offer of admission which may be conditional or unconditional, or the applicant will be informed that the application is unsuccessful. Examples of conditions which can be imposed are given in the previous section.

6.3.2   Applicants are required to complete an Offer Acceptance Form and return it to the Institiute with the necessary payment and any documentation required. Upon receipt of the Offer Acceptance Form and required tuition fees, NTI will issue a Confirmation of Enrolment to allow the applicant to apply for a Student Visa from an Australian Embassy, High Commission or the Department of Immigration and Border Protection.

6.3.3   Students are required to obtain a Student Visa before being allowed into Australia to study full-time. Students should seek information on the Student Visa application process from the Australian Department of Immigration and Border Protection website (www.immi.gov.au).

6.3.4  When a Student Visa has been granted, students should make travel arrangements and take steps to obtain accommodation. Students should advise NTI about their plans for travel and to request reception at the Sydney airport on arrival for onward travel to NTI  in Wollongong or the Nan Tien branch campus in Sydney. On arrival at NTI, students should participate in an arranged Orientation session.

6.4  Transfer between Registered Providers (Student Visa Holders)

6.4.1   From July 2007, education providers are restricted from enrolling or transferring students prior to the student completing 6 months of their principal course. The restriction applies from the time a student commences study until he or she has completed 6 months of his or her principal course. This includes restricting a student’s transfer from a course prior to the student’s principal course in a package of courses.

6.4.2   The policy of NTI  is to ensure that it does not enrol any transferring international student prior to the 6 months of their principal course being completed unless that student has a valid letter of release agreeing to such a transfer. In particular, students studying an English course at NTI and enrolled in a packaged course comprising English at the Institute and further studies with another institution will require a letter of release from the latter institution if they wish to further their studies at NTI.

6.4.3   Details of the procedures for applying for a letter of release are contained in the Student Enrolment Policy. This policy also details the procedures for assessing applications to transfer within the prescribed period during which transfers are restricted. Students who have studied longer than this period can apply as normal and no letters of release need to be sighted or produced.

7. Enrolment

7.1  Once admitted to a course, a student is required to enrol in subjects or modules that form part of the course.  Please refer to the Student Enrolment Policy. It is the responsibility of the student to check that their enrolment is correctly recorded on the student system. Enrolment details can be checked via the Student Portal on the NTI website: http://www.nantien.edu.au.

7.2  To maintain continuity of enrolment in a course, a student must maintain a continuous enrolment from one compulsory study period to the next in subjects that form part of the course or obtain approval for a Leave of Absence covering any compulsory study period in which enrolment is not recorded. If continuity of enrolment is not maintained, the student may lose their place in the course and may be required to re-apply for admission to the course.

7.3  NTI may permit a person to enrol in a subject on a non-degree basis for such purposes as personal or professional development, cross-institutional study, or as an alternative pathway to admission to a course. Non-degree enrolment is not available to students enrolled in a course at Nan Tien Institute. Enrolment may be refused where there are limitations on resources, or where the applicant's ability to successfully undertake the subject is in doubt. Such enrolment is for the approved subjects only and there is no entitlement to further subjects.

8. Leave of Absence

8.1  A student who is currently enrolled in subjects in a course may suspend their studies and retain a place in their course for a specified period during which their rights as a continuing student will be maintained.

8.2  An application for leave of absence must be made on the appropriate form specifying the start and end dates.

8.3  Unless approved in exceptional circumstances, leave of absence will not be approved for a total period in excess of 12 months during the student's program.

8.4  Students should seek appropriate academic advice before suspending their studies and should be aware that a period of leave of absence may impact on their ability to complete the course and may affect their status as a student with an impact on their student visa conditions or student benefits.

8.5  A student taking leave of absence accepts that course and subject variations may occur during the period of leave.

8.6  Leave of absence is approved by the Dean. The Dean may impose conditions on the student's return to study.

9. Suspension and Exclusion

A penalty of suspension or exclusion from the Institute may be imposed for substantial and serious misconduct or for unsatisfactory academic progress.

9.1  Suspension is the barring of a student from attendance at the Institute for a specified period of time. At the conclusion of a period of suspension, the student has automatic right of resumption of study in their original course, or a course deemed to be equivalent by the Institute.

9.1.1   During a period of suspension, a student's enrolment will be terminated, and the student will not be entitled to have access to Institute premises or facilities, except with the written permission of the Dean.

9.1.2   A student who is suspended from the Institute will not be granted advanced standing for subjects completed at another institution during the period of suspension and may not take subjects at other institutions under the arrangements for concurrent or cross-institutional enrolment.

9.1.3   To recommence studies after suspension, students need to select and enrol in the required subjects for the upcoming teaching session by the advertised due date for enrolment.

9.1.4   Student visa holders returning after a period of suspension must contact the Institute and obtain a new Confirmation of Enrolment  

9.2  Exclusion is the cancellation of a student’s enrolment. The student is precluded from any re-enrolment at the Institute during the period of exclusion, which will not exceed 24 months.

9.2.1   During a period of exclusion, a student's enrolment will be terminated, and the student will not be entitled to have access to Institute premises or facilities, except with the written permission of the Dean.

9.2.2   At the expiration of a period of exclusion, the student does not have automatic right of re-admission to the course, or to the Institute, and must apply for re-admission.  

9.2.3   Students who have been excluded may apply for re-admission to their original course of study or for admission to the course deemed by the Institute to be equivalent after the period of exclusion has expired. Students will be required to apply formally for re-admission through the normal channels. Previous enrolment in a course of study at the Institute does not guarantee acceptance of an application for re-admission.

9.2.4.  Students cannot be granted advanced standing from a previously abandoned course while on exclusion.

9.2.5   A student who is excluded from the Institute will not be granted advanced standing for subjects completed at another institution during the period of exclusion and may not take subjects at other universities under the arrangements for concurrent or cross-institutional enrolment.

9.3  An applicant who is suspended or excluded from the Institute or any other higher education provider will only be considered for admission if the period of their suspension or exclusion will have been served before the commencement of study.

9.4  Students subject to suspension or exclusion from the Institute are not eligible for an approved leave of absence.

10. Appeals

10.1  Where an application for admission, deferment, enrolment, or leave of absence is not approved and the applicant believes that their application has not been properly considered, they may appeal in accordance with the NTI Grievance Policy.

10.2  Students have a right to appeal under the NTI Grievance Policy against a decision that excludes or suspends them from their course of study, or places them on conditional enrolment, for unsatisfactory academic performance. The notification sent to the student advising them of their exclusion, or suspension, or placement on conditional enrolment, will inform them of the deadline for the submission of an appeal.

10.3  An appeal will only be considered if the applicant has met all relevant deadlines and provided all relevant documentation. In the first instance, the concerns should be raised with the Administration Manager who will attempt to resolve the issues through discussion. If this is not possible and the applicant wishes to pursue the matter, a formal appeal may be lodged and must be submitted in writing within 10 working days of notification of the original decision.

Version Date Approved Date Effective Approved By Amendment
1 21 Jun 2011 21 Jun 2011 Academic Board
2 27 Mar 2015 27 Mar 2015 Academic Board
3 07 Apr 2015 07 Apr 2015 Board of Directors